Communication via video conference is in fashion these days. It is the solution for those They have to continue working and coordinate their tasks with other people without being able to do it in person. When it began to be used, at the end of the 80s, it was necessary to use parabolic antennas and satellites and their use was restricted to special occasions. Now, any more or less powerful smartphone is enough.
The solutions that we are going to analyze in the next article are not intended for the home user as they require a server that has the necessary computing resources to support its characteristics. This server must be managed by the organization that uses it.
In this article we will explain which is the best way to take advantage of them.
Table of Contents
- 1 How to use these video conferencing solutions effectively
- 1.1 Have the right hardware
- 1.2 Video calls are called that for something
- 1.3 Mute the microphone when not speaking
- 1.4 See all participants simultaneously
- 1.5 The camera should be in a comfortable position
- 1.6 Take lighting into account
- 1.7 Avoid unnecessary movements
- 1.8 No more than one person per camera
- 1.9 Chat use
- 1.10 Get familiar with the tools
How to use these video conferencing solutions effectively
Not the same make a video call with our friends from the WhatsApp group than a meeting with coworkers or clients. To get the most out of video conferencing andThere are some aspects worth taking into account
Have the right hardware
Has it happened to you to be watching a series or movie by streaming and that it is cut in the most interesting part? My internet provider has turned that into an art. But, that is nothing compared to what happens to you in business meetings. A conversation that is constantly interrupted makes spirits up and wastes time. Carefully review the specifications of each of the applications and consult your server's customer support about technical characteristics.
From a connecting point of view, the built-in cameras on most notebooks will suffice for the purpose. The Achilles heel is usually the audio. The recommendation is to use an external microphone.
Video calls are called that for something
The great advantage of video calls is that you can see people's faces you talk to. Observing the faces of the interlocutors makes us receive and emit signals that are lost if we only use audio.
Mute the microphone when not speaking
Surely you have seen the scene of the movie The naked gun in which Leslie Nielsen goes to the bathroom without turning off the tie microphone. If you didn't see it, you can imagine it. If you don't have a secluded place for video conferencing, the best thing is that when you are not speaking the microphone is closed. This will prevent the ambient sound (and some other offensive comments towards our interlocutors) from seeping into the conversation.
A good idea is to establish a signal to indicate that you want to speak.
See all participants simultaneously
Most applications allow you to toggle between viewing one of the participants in full screen or assigninganr a part of the screen to each. For what we indicated above, this is better since it allows us to see the reactions of others to what is said by who is speaking.
The camera should be in a comfortable position
Video conferencing functions as a substitute for face-to-face conversation and this involves the participants looking at each other. If the camera is not in a comfortable position this will be uncomfortable and can lead to health problems.
Take lighting into account
At the risk of being repetitive, we once again insist that the key to a video conference is to see. Avoid having participants sit on their backs to a bright light or a window. In the same way, make sure that they are in a place with a sufficient level of light so that their faces can be seen.
Avoid unnecessary movements
The movements of third parties or those made by some participants (such as to drink a cup of coffee) gThey have distractions that should be avoided.
No more than one person per camera
In order to meet the objectives of the video conference, the faces must be of a size that allows observing the expressions.
To ensure that important points are remembered or clarify some issues with supplementary information pIt may be helpful to do so in writing. Most of the applications that we will discuss in the next article have the chat function.
Get familiar with the tools
Learning how to use the tools while the meeting is in progress creates delays and annoyances. It is best to hold test meetings to find out how to use them when the time comes.